Production Coordinator

Job Information:

Glitch Productions is looking for a detail-oriented, and organised Production Coordinator to support our Line Producer and artists. This role is vital to the smooth operation of both our production and post-production departments. You will apply strong planning, tracking, communication, problem-solving and organisational skills to maintain the efficiency of our production pipeline. You will work closely with various production teams to identify and reduce bottlenecks and minimise disruptions throughout the process.

Your duties will include:

Production & Post-Production Support

• Assist in the setup and daily operations of animation production, as well as post-production processes across Lighting, Rendering, and Compositing.
• Support the management team in planning, tracking, and maintaining schedules across all production and post-production departments.
• Help coordinate and verify the transfer, setup, and organisation of production assets, files, and tasks from layout through to compositing.

Episode & Asset Management

• Break down episode animatics into actionable lists for departments such as Animation and Lighting.
• Prepare episode breakdowns and launch materials to ensure smooth transitions between departments and projects.
• Track and monitor department progress, ensuring tasks and deliverables for 3D Animation, Lighting, Unreal Engine, and Compositing meet scheduled targets.
• Assisting the Lead Generalist with Scene Assembly inside of Unreal Engine, preparing layout scenes for animation by using custom automation and export tools in Maya and UE.

Editorial / Rendering

• Assisting with creating shot-by-shot edits of existing animatics for breakdowns and further production management.
• Providing edit assistance for post-production edits, helping the Lead Generalist prepare sequences for render.
• Take-logging after voice-over record sessions to assist the Directors in selecting the best performance takes.
• Assisting with render scheduling and QC, flagging issues and coordinating fixes with the team. Helping to prioritize shots and optimize throughput against deadlines.

Database & Workflow Coordination

• Maintain up-to-date and accurate data in production management software to ensure clarity for artists and management.
• Attend production meetings, take detailed notes, and generate actionable tasks based on meeting outcomes.
• Coordinate the flow of information from supervisors and directors to departments, ensuring consistent direction and minimizing confusion.

Problem Solving & Workflow Optimisation

• Identify and help resolve issues with problematic assets, shots, or files.
• Collaborate with Leads, Supervisors, and Directors to achieve project goals within scheduled time.
• Contribute to the development and implementation of new tools and pipelines to improve production team efficiency.

A successful candidate will have:

• Proven experience coordinating or managing projects in the 3D animation or game development industry.
• Proficiency with production/project management tools such as Asana, Trello, Jira, or ShotGrid.
• A working knowledge of Adobe Premiere or similar editing software. -software.
• Experience with Unreal Engine, Maya, and/or Blender.
• Strong critical thinking and ability to think independently.
• Strong organizational and time management skills.
• Effective problem-solving skills and a proactive mindset.
• Self-motivated with a strong desire to optimise workflows and improve team efficiency.

Bonus Skills:

• Deep understanding of internet and gaming culture.
• A working knowledge of 3D software such as Maya, Blender, or Unreal Engine.

What we offer:

• A flexible work arrangement and schedule, with options for work from home and flexi-hours.
• A relaxed and fun office environment where individual input is valued.
• Regular work functions and free entry to conventions and events.
• Close to public transport in the heart of Parramatta CBD.
• Paid gym memberships.
• Regular company breakfasts/lunches.
• A diverse team that values independent input and career development.